The VIDM organising committee is now calling for Facilitators to run the hourly sessions during the conference.  Facilitators should have experience of online meetings or conferences, and be comfortable with online meeting software.  Facilitators who are interested in VIDM but who have not worked at the conference before may be invited to shadow an experienced colleague for one or more sessions in 2021, as preparation for running sessions in 2022.

Facilitators must have a reasonable internet connection and they must also have a microphone and headset available. Webcams are not essential as these may not be used during the conference. However, a webcam would be useful during practice sessions as it will help facilitators build their relationships with their speakers/presenters.

Facilitators must be competent working in English.  We welcome speakers of other languages. We expect to have presentations in Spanish and perhaps French this year.

We will be in touch in late March or early April with facilitators to make sure they are all familiar and comfortable with how to run online meeting sessions using the VIDM software.  Once a facilitator has been paired with her/his presenter(s), s/he will be expected to arrange a practice session with each presenter, to take place in the first two or three weeks in April.  We will also send facilitators guidance about the role and instructions for what they need to do before and during the conference.

During the conference, every session will be overseen by a Master Facilitator, who is there to support the facilitators.  During the practice period in April, there will also be drop-in sessions where a Master Facilitator will be present in the virtual practice room to offer support to speakers and facilitators, for example helping them to get used to the environment.

You will need to be responsive to communications from speakers, Master Facilitators and the VIDM committee.  From early March we expect responses to emails within 24 hours.  We also expect to agree with you on some form of instant communication connection, e.g. WhatsApp, for any urgent messages, especially for unexpected issues.


Follow this link to see the deadline in different time zones